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Executive Assistant to Founder

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17 Sept 2026 by BO-SMART

Executive Assistant to Founder

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Job Description

ABOUT THE ROLE

We are looking for a highly capable, tech-savvy Executive Assistant to provide high-level support to a Founder across multiple businesses.

This is a fast-paced, hands-on role for someone who is highly organised, proactive, adaptable and comfortable working independently. You will need to anticipate needs, manage priorities and keep things moving without constant direction.

Responsibilities

Provide comprehensive executive support to the Founder
Manage calendars, meetings, priorities and follow-ups
Manage emails, correspondence and confidential information
Coordinate tasks and projects across multiple businesses
Prepare reports, documents and presentations
Track deadlines, actions and deliverables
Liaise with clients, suppliers and internal teams
Assist with business and operational administration
Identify issues before they become problems and take initiative to resolve them
Use AI and technology to streamline workflows and improve efficiency

Required Skills

5+ years’ experience supporting senior leadership, a Founder, CEO or Executive
Proven experience in a fast-paced, multi-tasking environment
Highly tech-savvy and confident learning new systems quickly
Excellent organisational and time-management skills
Strong written and verbal communication skills
Able to work independently with minimal supervision
Strong attention to detail and follow-through
Professional, discreet and trustworthy
Proactive problem-solver with a “get things done” mindset
Comfortable managing changing priorities and working across multiple businesses
Experience with ClickUp, Slack, Google Workspace and AI tools such as ChatGPT, Claude or Gemini would be advantageous
Must have a reliable home-office setup and stable internet connection