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Executive Assistant to CEO

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29 Mar 2026 by BO-SMART

Executive Assistant to CEO

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Job Description

Our client is seeking an exceptional Executive Assistant to support the CEO across a demanding and fast-moving international business. This is a high trust role for someone who is organised, emotionally intelligent, discreet and genuinely enjoys helping a founder operate at a high level.

The successful person will act as a true right hand. They will manage priorities, protect time, handle communications, keep projects moving and bring calm to a busy schedule. The role suits someone dynamic and personable who is comfortable supporting an energetic principal with a non-linear working style and a very full diary.

Purpose of the role

- Provide first-class executive and personal support to the CEO so that time, focus and energy are directed toward the highest value priorities

- Act as a central point of coordination across business, travel, diary, communications and follow-up

- Help create structure, momentum and consistency in a high-growth environmen

Responsibilities

✓Manage the CEO’s diary across the UK, Europe, South Africa and other international commitments
✓Coordinate meetings, travel plans, accommodation, transfers, itineraries and last-minute changes
✓Field and prioritise emails, WhatsApp messages and calls, including occasional out-of-hours triage where appropriate
✓Draft replies, organise follow-ups and ensure important actions do not get lost
✓Support personal administration as required, including bookings, scheduling and day-to-day logistics
✓Prepare briefing notes, agendas and background information ahead of meetings and events
✓Track tasks and projects, chase actions and keep momentum across multiple workstreams
✓Liaise confidently with senior stakeholders, partners, suppliers and internal team members
✓Maintain absolute discretion with sensitive personal, commercial and strategic information
✓Bring practical problem solving, flexibility and a can-do mindset to whatever the day requires

Required Skills

Based in Cape Town or able to work there regularly. A South African candidate would be advantageous given the Group’s growth ambitions in the market
Experienced in supporting a founder, CEO or senior executive in a fast-paced business
Highly organised with strong judgement and the confidence to prioritise independently
Excellent written and verbal communication skills with a polished and professional manner
Calm under pressure, adaptable and comfortable with changing plans
Warm, personable and grounded, with a good sense of humour and strong emotional intelligence
Comfortable operating with flexibility outside standard office hours when needed
Tech capable and confident using email, calendars, messaging platforms, documents and presentation tools
Naturally discreet, loyal and trusted with confidential information