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Executive Assistant: TECHNOLOGY INDUSTRY EXPERIENCE ESSENTIAL

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10 Sept 2026 by BO-SMART

Executive Assistant: TECHNOLOGY INDUSTRY EXPERIENCE ESSENTIAL

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Job Description

About the Role

We are looking for a highly capable, tech-savvy Executive Assistant to provide high-level support to senior leadership in a fast-paced, technology-driven environment.

This role is suited to someone who is highly organised, proactive and comfortable working independently, managing competing priorities and using technology and AI to improve the way work gets done.

Previous experience supporting senior leadership is essential.

Responsibilities

Provide high-level executive and administrative support to senior leadership.
Manage calendars, meetings, appointments and competing priorities.
Coordinate meetings, agendas, follow-ups and action items.
Manage correspondence, emails and confidential information.
Track tasks, deadlines and projects using ClickUp.
Communicate and collaborate with teams using Slack.
Assist with financial and administrative tasks using Xero.
Use Claude and AI tools to improve productivity, research, communication and workflow efficiency.
Prepare documents, reports, presentations and meeting notes.
Follow up on outstanding actions and ensure deadlines are met.
Coordinate information between leadership, internal teams and external stakeholders.
Identify opportunities to streamline processes and improve efficiency.
Provide general operational support to leadership as required.

Required Skills

Minimum 2 years’ experience as an Executive Assistant or similar senior-level support role.
Must have experience supporting senior leadership, executives, directors or founders.
Strong experience with ClickUp.
Hands-on experience with Slack.
Hands-on experience with Xero.
Experience using Claude or other AI tools in a professional environment.
Highly tech-savvy and confident learning new systems and technology quickly.
Excellent organisational and time-management skills.
Strong written and verbal communication skills.
Ability to manage confidential information with discretion.
Highly proactive, resourceful and solutions-focused.
Ability to work independently in a fully remote environment.